PowerPoint
PowerPoint
is the presentation graphics component of Microsoft Office that
lets you create and save presentations. A presentation is a collection
of slides relating to a topic which may be shown while an oral
report is given. From the slides you can create color or black
& white overheads, on-screen presentations and 35 mm slides. To
support your presentation you can prepare handouts for your audience,
notes to use during your presentation, and outlines to provide
an overview of your presentation.
Starting
PowerPoint
To Start
PowerPoint:
1. Click
on the Start button on the left side of the taskbar;
then click Programs; then click Microsoft PowerPoint.
Creating
a Presentation Using the Blank Presentation Option
To Create
a Blank Presentation Using the Blank Presentation Option:
1. Select
Blank Presentation from the PowerPoint dialog box.
2. Accept
the Title Slide layout that has been selected for you by clicking
OK. A Title Slide is then created for you to enter
information.
3. Click
inside the "Click to add title" placeholder and type the title
of your presentation.
4. Click
inside the "Click to add sub-title" placeholder and type your
sub-title.
Adding
New Slides
To Add
a New Side to a Presentation:
1. Click
the New Slide button located at the top left of screen
on the Common Tasks Toolbar or click Insert on the
Menu Bar; then New Slide.
2. Accept
the Bulleted List layout that has been selected for you by
clicking OK.
3. Click
inside the "Click to add title" placeholder and type the title
for this slide.
4. Click
inside the "Click to add text" placeholder and type the content
for the slide.
Notes:
Return
to Slide one of using one of the following methods:
- Use
the Page Up key.
- Click
the Previous Slide button on the vertical slide scroll
bar.
- Drag
the vertical slide scroll box up until the desired slide
number is displayed.
Using Spell
Check
To Spell
Check Your Presentation:
1. Use
one of the following methods:
- Click
the spelling icon on the Standard Toolbar.
- Select
Spelling from the Tools main menu.
Saving
a Presentation
To Save
a Presentation:
1. Go
to the Menu Bar and click File.
2. Click
Save. The Save As dialog box will then appear. Change
the directory, if needed, to find the directory you want to
save the file. In the Filename box type the name of the file,
then click OK.
Previewing
Your Presentation on the Screen
To Preview
Your Presentation on the Screen:
1. Click
the Slide Show icon (bottom left of screen).
2. Click
mouse to advance through the presentation slide by slide.
3. Change
back to Slide View to make changes. Edit any changes by clicking
in the appropriate placeholder.
4. SAVE
any changes made by clicking the Save icon on the standard
toolbar.
Exiting
PowerPoint
To exit
PowerPoint:
1. Click
File.
2. Click
Exit.
Opening
an Existing File
To Open
an Existing File:
1. Click
File.
2. Click
Open, or from PowerPoint dialog box, select Open
an Existing Presentation.
3. Select
the file name (change Directory to Desktop if necessary).
4. Click
OK.
Inserting
Clip Art
To Insert
Clip Art:
1. Go
to slide where you want to insert clip art.
2. Click
the Layout button at top right of screen in Toolbar.
3. From
Row 3, click to select layout 2, Clip Art & Text.
4. Click
Apply.
5. Double-click
in the graphic placeholder to add Clip Art.
6. Examine
the categories of clip art. Select one of the choices.
7. Click
OK.
8. Click
Save.
Moving
and Resizing Objects
Text, clip,
and object placeholders can be moved, copied, sized, and deleted.
To do this, you must first display handles to put the placeholder
into an edit mode. Click on the text to display the placeholder,
then click on the placeholder border to display the handles.
When handles
appear, you can size the placeholder or graphic by dragging
a corner handle to resize proportionally. When you size a text
placeholder, the text within it will adjust to the new borders.
You can
move a placeholder and its contents by displaying the handles,
then placing the pointer on the border (not a handle), clicking
and holding the left mouse button while dragging the placeholder
to a desired location.
Using Graphic
Images from the Internet
If you don't
find the image you want in the MS Clip Art Gallery, one good
option is to take images off the World Wide Web. You can save
these files and insert them into your documents and presentations.
Make sure your PowerPoint presentation is saved before you begin.
1. Open
an Internet browser, such as Internet Explorer or Netscape
and connect to the Internet.
2. Locate
an image you want to download.
3. Using
your mouse, right-click on the image. A pop up menu with then
appear.
4. Select
the Save Picture As... menu item.
5. Save
the image in a drive and folder where you can find it.
6. Close
the browser.
7. Return
to PowerPoint and go to the slide where you want to use the
image.
8. Insert
the image by going to Insert, then Picture,
then From File. Find the image you downloaded and insert
it into your slide.
9. Adjust
the size. (See Moving and Resizing Objects.)
Moving,
Copying, and Deleting Slides
To Move,
Copy, or Delete Slides:
1. Switch
to Slide Sorter view.
2.Click
to select the slide you want to move.
3. Drag
the slide to the position where you want it to be and let
go of the mouse button.
4, Save.
5. Copy
a slide by holding down the Ctrl key and dragging the slide
to the right.
6. Delete
a slide by selecting it and then pressing Delete.
Note:
Since you cannot edit slide contents in Slide Sorter
view, you will need to return to Slide view to make changes
and adjust text.
Adding
Transitions
Transitions
control the way slides move on and off the screen. They may
be added to slides in all views, but Slide Sorter view offers
the quickest and easiest way. However, other views provide a
Transitions dialog box which will preview the Transition you
select.
1. Switch
to Slide view.
2. Click
on Slide Show in the Main Menu.
3. Click
Slide Transition.
4. Select
a transition type and note its effect in the window on the
bottom right of the dialog box. A description of transition
types and their effect appears below.
5. Also
in the Transitions dialog box, you can select the speed of
the transition and whether you want to change the slides manually
(by a mouse click) or automatically (after a specified number
of seconds).
Adding
Animations
An animation
(build) is the style in which each bulleted item and/or image
appears on a slide. PowerPoint allows you to specify whether
you want a slide to contain builds and the build effect. A slide
that does not contain an animation will reveal all bulleted
items at once during a slide show. A slide that does contain
an animation will reveal no bulleted items until you activate
each one when you are ready to discuss that point.
1. If
necessary switch to Slide View.
2. Select
Custom Animation from the Slide Show menu.
3. Click
the Timing tab.
4. Click
on the text you want to animate.
5. Click
the Effects tab.
6. In
the Animation dialog box which follows, you have several options
for the way a bulleted item will display on a slide. Make
a choice. For example, you may select Text in the Animation
order box; then select an effect under Entry Animation
and Sound.
7. To
have previous text dim as new text appears, click the down
arrow and select your color for the dimmed items.
8. Save
and close the file.
Note:
In Slide Sorter view, slides containing builds and transitions
are marked by respective icons below and to the left of
the miniature slide image.
Applying
a Template
The template
option allows you to create slides with a pre-designed format.
PowerPoint provides over 100 professionally designed formats
with colorful backgrounds and text from which you can choose.
1. Click
the Apply Design button on the Common Tasks toolbar.
2. An Apply
Design dialog box then appears which lists the available templates.
As you click on each template name, a sample of it appears in
the right side of the window.
3. After
selecting the template design you desire and clicking Apply,
the template design is applied to all the slides in the presentation.
4. Save.
Printing
a Presentation
Printing
PowerPoint slides is similar to printing other documents.
To print:
1. Select
Print from the File main menu or press Ctrl
+ P.
2. Select
the desired file settings and Click OK.
Notes:
- In
the Print dialog box which follows, you may print the
active slide, a selected slide range, or all slides in
a presentation.
- When
you print all slides of a presentation, each slide prints
on a separate page.
- The
Print What feature allows you to indicate whether you
want your presentation printed as slides, notes pages,
handouts with 2, 3 or 6 slides per page, or as an outline.
